1.2 Our registered office is 1, Chlorine Gardens, Belfast, BT9 5DJ
1.3 This policy applies to information we collect about:
1.3.1 visitors and users of our Platform; and
1.3.2 people who do business with us or register for our Services
2 The information we collect about you
2.1 When you do business with us or register for our Services we may collect the following personal information from you:
2.1.1 name; and
2.1.2 date of birth, gender, postal address, email address and telephone numbers and other data fields in the profile page;
2.1.3 survey information you may submit from time to time.
2.2 We may also ask you for information when you report a problem to our helpdesk and may keep a record of any correspondence.
2.3 Occasionally we may receive information about you from other sources (such as credit reference agencies) which we will add to the information which we already hold about you in order to help us provide our Services.
3 How we will use the information about you
3.1 We gather this information to allow us to provide the Services. The relevant information is then used by us to communicate with you on any matter relating to the conduct of your instructions in general. If you agree, we may also contact you about other products and services we think may be of interest to you.
3.2 Should you contribute user-generated content to our Applications or our Platform environment, including any contribution to a forum or chat, or supply session feedback, some of your personal data (such as your name and email address) may be displayed on the Application or our Platform.
3.3 When submitting user-generated content (such as a forum posting or chat), you acknowledge and agree that we or our Licensors may access, preserve, and disclose your account information and any content posted by you in order to: (a) comply with any legal process; (b) enforce the terms and conditions of use; (c) respond to claims that any content posted violates the rights of third parties; (d) respond to your requests for customer service; (e) contact you to undertake further evaluation) or (f) protect the rights, property, or personal safety of Clinishare Limited, other users of the Applications and Platform and the public.
3.4 We may also use aggregate information and statistics for the purposes of monitoring Application and Platform usage in order to help us to develop our Applications and Platform and our Services. We may also provide such aggregate information to third parties. These statistics will not include information that can be used to identify you.
4.1 We may also wish to provide you with information about special features of our Applications, Platform or any other service we think may be of interest to you. If you would rather not receive this information, please send a blank email message to email@example.com. If you agree to us providing you with marketing information, you can always opt out at a later date.
5 Cookies and other information-gathering technologies
6 How we protect your information
6.1 We will use all reasonable efforts to safeguard your personal information. However, you should be aware that the use of the Internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet.
6.2 We have put in place the following security procedures and technical and organisational measures to safeguard your personal information:
Platform and Applications
6.3 Your data provided in relation to use of our Platform or Applications is held securely on our databases which are only available to authorised Clinishare Limited personnel or our authorised Licensors on a password protected basis and is not available to any other individual or party. We also use system and application logs to track all access. We review these logs periodically and investigate any anomalies or discrepancies.
6.4 You are responsible for ensuring that your account password remains secure. You should not disclose your user name and password to other people. If you forget your password, please contact us at firstname.lastname@example.org.
6.5 Any email correspondence between you and Clinishare Limited will not necessarily be encrypted. Emails received by us will be stored securely within our corporate systems.
7 Access to your information and updating and correcting your information
7.1 You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please send an email to email@example.com or send a letter to Clinishare Limited, 1 Chlorine Gardens, Belfast BT9 5DJ.
7.2 Where your details become outdated you should update your details in the secure area of the Application or Platform, or for business communications by sending an email to firstname.lastname@example.org.
8 Your consent
8.1 By submitting your personal information you consent to the use of that information as set out in this policy.
10 How to contact us
11 Links to other websites